How 'doodle' you arrange a meeting

If you ever have to arrange a meeting with more than 2 people are you amazed how difficult it is and how many emails go back and forth to do it??!!

It can be massively time consuming but I want to tell you about a free tool that I use that helps to make the task soooo much easier - www.doodle.com.

Doodle allows you to enter a number of date/time options for a meeting and then you can send the link out to as many people as you want.  They simply click on the link and mark which dates/times they can do. 

When you've had all the responses back and you're ready to finalise the meeting date just click on the admin link (you will have been emailed this when you set up the meeting) and see which date is most convenient.  You then just need to email everyone back with the confirmed date.

No back and forth email conversations between numerous people, just 2 easy emails from you and the jobs done!

Not only does it save you time but it stops your inbox clogging up with unnecessary emails - win-win!

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Automation for Xero users

Getting things to happen without your input is the best way to save time and if they can be automated it also improves consistency.

If you're a Xero user and you have some customers that you invoice a monthly fee, I want to make sure you're making use of repeating invoices in Xero and so I've made this quick video for you.

If you are a Xero user who already uses Repeating Invoices it's still worth watching the video as I quickly show you how to use a great new feature in Xero that is an automation dream.

 

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Zap - not just a lolly from your youth

My 'thing' is saving time through process and, possibly more importantly, automation.

Once you decide on a particular way to do something that will be the same each time, you can record that process so that everyone knows what to do and how to do it. This will in itself save time because you don't need to think about how to do a task each time you come to it and also because you can delegate more easily when you have a set process.

However, the real time saving comes if you can automate things.

It's often the case that you will be using a number of different systems in your business so you'll argue that things can't be automated because a person has to manage the integration of the systems - but that is not necessarily the case any longer.

Zappier is a cool piece of software that will talk to lots of different software and "zap" information from one to the other on an "if X then Y" basis.

This makes process automation between different systems that you're probably already using in your business a real possibility and you'll be amazed how much time you'll save when things just happen "by magic".

To have a look at some popular "zaps" click here.  

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