I got “told off” last week by one of the coaches/mentors on my Mastermind group when he saw the length of my To Do list!
He said that he worries when he see’s lists that long, that half of what’s on it probably aren’t the right things to be doing. I tried to explain that a lot of it was ideas I’d had about things I maybe could do at a later date and that I’d just added them to the list so I didn’t forget them, but that didn’t stop the telling off ;-)
What I didn’t tell him (but he’ll know now) is that I have a number of different lists:
- My day-to-day tasks IN the business and appointments are managed through Outlook
- My sales process tasks are in my CRM
- My marketing and working ON the business tasks were on the A5 sheet that I got told off about!
The first two systems work well but I have to admit the A5 sheet was a little out of hand. Because it was manual I wasn’t able to categorise it or prioritise it.
By chance last week I received an email from someone whose list I’m on, telling me about www.trello.com which comes with both PC/Internet access and an App for my iPad/iPhone. Anything with an App appeals to me because it means that I can access it all the time, wherever I am, so I thought I’d have a look at it to see if it could help me sort out the great long marketing To Do list I had on paper.
I’ve only been using it for a few days but already I’m loving it! It has allowed me to have different lists, which means I can separate out the things that I need to work on now from the ideas that I don’t want to forget for some-time in the future. You’re also able to create mini-to-do-lists for each task, attach files for reference, add due dates and labels, and if you have a number of you in a team that collaborate on work you can all have an account and share lists, assigning different tasks to different people.
If you need your To Do list to be a bit more interactive and manageable than a list of tasks on a sheet of paper, I definitely recommend you take a look at Trello. I can now clearly see what things I should be doing now and what are the ideas that I can come back to when the time is right.