What colour will your Bobblehead be?

Do you work with a remote team?  It might be that some of your employees work from different offices or from home, or it might be that you work with a number of outsourced suppliers.   Whatever the reason, if you work with a team who are not all physically together it can be difficult to create feeling of team and often difficult to communicate and work together on projects. 

 

I was with a client a couple of weeks ago and he has exactly that situation – a team that is separated by miles.  He also has occasions when members of that team hold telephone meetings with clients but need the facility to be able to show them things via screenshare and we were discussing secure ways of doing this.

 

He was so impressed with the solution I suggested I thought it might be worth sharing it with you.

 

As a provider of virtual services my team ‘walks the walk’ and is virtual/remote from each other.  Consequently, for a number of years now, we have used www.sococo.com as a virtual office.  

 

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I love Sococo, it makes you feel like you’re all working together even though you can be miles apart, in different countries even.

Each team member is given a log in and they get their own ‘bobblehead’ (choose your own colour) and office space.  Each office has screens, a desk and a phone.  The phone allows you to make calls to people outside of your Sococo office and incurs additional costs, the rest is all included as part of the monthly subscription.

Using your computer’s speakers and mic you can talk to people who are in the same office/meeting room as you and you can also share your computer screen with people in the same room.  This makes it really easy to collaborate with people on a piece of work or just have a quick meeting about something.  Using the chat feature you can easily arrange to get together or just quickly clarify something.  It’s just like having someone in an office next door to you where you can just pop your head round the door.  You can also invite guests for a meeting so you can use it with clients and suppliers as well.

I could rave about it for ages but if you’d like to find out more about it, why not sign up for their free 30 day trial – www.sococo.com.

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Danger, danger, high voltage!

I talk often about how we’re getting too attached to our mobile devices and a key tool in increasing your productivity is decreasing the amount of time you spend checking your emails and social media feeds.  Well here’s a really good reason to at least detach yourself from your mobile over-night …

 

Have you seen this news story?

http://www.buzzfeed.com/rachelzarrell/galaxy-catches-fire

 

It’s a rather scary tale about a girl whose phone actually caught on fire under her pillow!  Oh … and her head was on the pillow at the time!

 

Fortunately she smelt the smouldering smart phone and woke- up before it became a full-on fire.  The phone itself is completely unrecognisable - looks more like burnt toast than a phone!

 

Perhaps she had spent too much time on the Tinder app! (Just kidding)

 

Anyway, I just thought you should know about this so you can place your phones far away from your beds … we don’t want you scorching your ear off! 

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Flood or drought?

It’s shameful to admit that after 8 years in business I’m only just pulling my finger out to get a cash flow forecast document up and running.  I have a sneaking suspicion though that I’m not on my own and that many of you are in the same position – or is that just wishful thinking on my part?

I’ve always had a Profit & Loss spreadsheet that allows me to work out the balance of my income and expenditure so I’ve known what I’ve been heading for, and I (well, my Accounts Administrator) reconcile my bank account weekly so I know what’s actually happening, but I’ve never really forecast what is going to happen and when to expect the floods or the droughts.

In fairness, when I just had Mosaic Virtual Office, the income was reasonably steady as we tend to work with clients on an ongoing basis, but now I’ve got the consultancy side with The Office Fixer, it’s a bit more difficult to predict as projects only run for a short period of time. 

And so it was that I decided that I need to have a cash flow document so I can know with more certainty what my financial position is and be able to do something about the dips before they arrive.  Even more shameful is that I found a very good cash flow spreadsheet sat in my Finance folder.  I’ve no idea where I got it from but it allows me to enter all my expected income and expected outgoings and the sums are already set up to give me the answers that I need.

So, if like me you don’t know when to expect the financial floods or the droughts, I suggest that you start to do yourself a cash flow projection so you can keep on top of the comings and goings of your money.

I thought that this image was quite helpful (found on www.cashflowproblems.net) :

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